Wednesday, October 15, 2014

Time Management. By Brian Tracy

Yet another post about a book. But a very good book, in my opinion.

I got "Time Management" as part of O'Reilly blogger program. I have issues with managing my time, I get a lot of things on my dashboard, but they never get done (maybe I want to do too much). So the book is of great interest to me.

The entire thing about time management is based on the principle of the four Ds: desire, decisiveness, determination, and discipline.
The book is divided into 21 chapters and each of them is a few minutes read but can (and should) generate hours of reflection for someone looking to improve the quality of life.

The book starts with Chapter 1: The Psychology of Time Management, a chapter that explains that we are able to control our time budget. Think "as if" you were already the person you want to be.

Chapter 2: Determine Your Values. This chapter speaks about “Why am I doing what I am doing?”. The meaning and purpose of our actions. Of course, is easier to do things that we love and we are more efficient doing those things.  Also, defining our goals in life is suppose to help tremendously. 

Chapter 3: Think About Your Vision and Mission this chapter refers to Daniel Kahneman’s Thinking, Fast and Slow. The book speaks about the necessity to react fast sometimes and about reflecting to what and why we are doing our actions, thinking more about details. This chapter speaks about not forgetting the goals of our life. Keep the end in mind and examine the methodology. Determine your assumptions and maybe find a better way to accomplish the goal.

Chapter 4: Project Forward, Look Backward 

This chapter talks about thinking. And about the importance to take time to think, plan, dream, and create. Think about the longer term future.

Chapter 5: Make Written Plans 
Define your goals before you start working. Make a clear plan of what you want to accomplish, break it down in smaller steps. Be prepared to review the plan.

Chapter 6: Chart Your Projects
Talks about a project seen as a collection of smaller tasks. And about the importance of checklists. "A checklist consists of a written series of steps, in chronological order, which you create in advance of beginning work in the first place." The author argues that every minute spent in planning saves you 10 minutes in the execution phase. Also he recommends the use of PERT charts and setting clear goals for everyone.

Chapter 7: Create your daily "TO-DO" list

One can see it as a blueprint for the day. he mentions that "the best time to make a list is the night before, so your subconscious mind can work on your list while you sleep." I would add that while working for a big multinational in Italy I had a colleague who was writing down on paper what he wanted to achieve for the next day. And things were going pretty well for him.  The ABCDE Method. The most important word in time management is consequences. A task is important depending on the potential consequences of doing it or not doing it.
The book clearly explains how time wastage (due to bad habits) sabotages careers.
The Not-To-Do List. “No” is the greatest time-saving word in the world of
time management. 

Chapter 8: Set Clear Priorities
Ask yourself What is the most valuable use of my time right now?
Is also important to distinguish between important and urgent.

Chapter 9: Stay on Track  
Is also important to distinguish between important and urgent.

Chapter 10: Determine Your Key Result Areas
A KRA is:
- something that you absolutely must to
- 100% under your control

- something that you are responsible for

Furthermore, Brian Tracy dedicates special short chapters to the importance of Delegating to the others (chapter 11), concentrating (chapter 12), overcoming procrastination, creating chunks of time and controlling interruptions, batching your tasks and controlling your phone, reading faster and investing in personal development. I'm not going to take you the pleasure of reading the book by describing each of the chapter

All in one, the book is an easy read, easy to understand and the principles are so simple that one has no excuse not putting them in practice and becoming more efficient. So I would highly recommend it to anyone having problems with time management !

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